Margin per contract. Per week.
Bill rate, pay rate and what is left, per traveler, per contract, per week. Visible to the owners and whoever they name, enforced on the server.
Industries · Healthcare staffing and travel nurse agencies
36 hours guaranteed. The 37th is a decision.
A 13-week contract guarantees 36 hours a week. Every hour past it needs the facility’s approval. Ceed keeps the count and holds the 37th.
For agencies of two to fifty people. Your payroll provider pays your travelers. Ceed computes what.
Tillmont Regional · Week of 13 Jul · ICU RNHeld
38.5 of 36 h
Thu 16 Jul · 2.5 h · Past shift end for an ICU admit, no overtime approval · Dana R.
Held for approval. 2.5 h over the guaranteed week.
ApproveDecline
$13,248
the month, at the bill rate
36 h
guaranteed a week
$138
the hour past it, if the facility approves
$13.25
Ceed, this month
Short-paid a month later. Or held on Thursday.
The facility’s timekeeping export arrives two weeks after the shift. Payroll keys hundreds of timesheets by hand, the invoice runs a month behind, and an unapproved hour surfaces when the facility short-pays it through the vendor management system.
Ceed counts every traveler’s week against the guaranteed hours as it is logged. The hour past 36 waits for the facility’s yes, and the traveler’s weekly statement and the invoice are computed from the same entries. Your payroll provider pays it.
“I personally handled 247 timesheets this week... about 500 timesheets a week due to the double work involved.”
u/MudbloodSecrets, agency payroll specialist, r/TravelNursing, October 2022.
Held. Not hidden.
The hour that would push a client over budget is saved, marked, and waits for a yes or no. Nothing is billed quietly. Nothing disappears.
- Logged
2.5 h · Tillmont Regional · ICU admit
- Held
Over the 36 guaranteed hours. Waiting for the facility’s yes.
- Approved
On the July invoice at $138. On Dana’s statement the same week.
One set of hours. Everything follows.
The statement. From the same entries.
The traveler’s weekly statement is computed from the hours the facility invoice used. Your payroll provider pays it. Ceed never holds the money.
Beside your applicant tracking system. And the facility’s timeclock.
Recruiting stays in your applicant tracking system. The facility’s timeclock stays theirs. Ceed is the record of hours and money your side works from.
Invoice · Tillmont Regional · July 2026Computed
ICU registered nurse · 144 h at $92.00$13,248.00
Approved hours past the guarantee · 2.5 h at $138.00$345.00
Total$13,593.00
Computed from the 13-week agreement dated 22 Jun 2026. Dana’s weekly statements come from the same entries.
From the field. In their words.
What agency owners, payroll teams and travelers say in public about timesheets, guaranteed hours and bill rates. Linked and dated. Not our words.
Said on X.
Hours fell 12.5%. Bill rate didn’t.
SIA: travel-nurse bill rate was essentially flat—$90.54 in 2025 vs $90.13 in 2024. Revenue fell 12.1%, almost entirely from hours.
Hospitals bought fewer hours, not cheaper hours.
One travel nurse. Five assignments. Five facilities. Five times the license-and-background file gets rebuilt before a 13-week contract can start. The recruiter found her. Credentialing missed the start date. The seat stays empty; overtime fills it.
There’s no Day/Night or Weekend differential for any travel positions I’ve ever heard of, or at least the Bill Rate is the same, meaning an agency can pay more if they want to & take a smaller margin to incentivize the need.
Said on YouTube.
Said elsewhere.
- YouTubeHow to Set Billing Rates for a Nursing AgencyPassive Workforce · April 2023 · setting the bill rate
- RedditThings your payroll team wants you to knowr/TravelNursing · October 2022 · an agency payroll specialist on timesheets, call-offs and overtime approval
- RedditAll my agency cares about is getting my timesheet signedr/TravelNursing · February 2024 · the signed timesheet the invoice depends on, and billing a month behind
- RedditSmall healthcare staffing agencies, what does your tech stack look like?r/recruiting · April 2026 · orders in a spreadsheet, invoices built by hand
- ArticleSIA and NATHO Travel Nurse Benchmarking Survey, selected findings 2026Staffing Industry Analysts · May 2026 · bill rates, margin and the share of revenue through a managed program
- ArticleSample breakdown of a travel nursing pay packageBluePipes · January 2025 · from the bill rate to the traveler, line by line
Of what you invoice. That is the pricing page.
Invoice $13,248 this month for one traveler and Ceed costs $13.25. Twenty travelers, $265. No seats, no tiers, no minimum.
Questions. Answers.
Does Ceed read the facility’s timeclock or our vendor management system export?
Hours are logged in Ceed by the traveler or your coordinator, from Slack, in a minute a day. Write to hello@ceed.so with the systems you bill through and a person replies.
Can a week hold the 37th hour and still pass the 36 guaranteed hours to the invoice and the statement?
Yes. The 36 are on the record and on both documents. The 37th waits for the facility’s yes, and joins them when it comes.
Every contract has its own call-off and overtime rules. Does Ceed know them?
Ceed keeps what the agreement names: the guaranteed hours, the bill rate, the rate past the guarantee. Call-off rules are yours to apply, on the record, in the open month.
Can we see margin per contract after the program fee and the stipends?
Margin per client is visible to the owners and whoever they name. The program fee and the stipends are terms of the agreement you set up. Write to hello@ceed.so with a sample pay package and a person replies with how it maps.
We pay weekly and bill through three vendor management systems. Does Ceed fit that cycle?
Statements are computed weekly from the same entries as the invoice. The invoice comes out as a document for your ledger and for the system the facility pays through. Ceed never holds the money.
From the blog: Held. Not hidden. The agreement said 40 hours. The month said 47. Other firms Ceed is for: Staff augmentation · Advisors · Management consulting · all nineteen.