Their own hours. Daily.
Each person logs their own hours, the day they work them, from a reminder in Slack. Every correction is on an append-only record with who and when.
Industries · Defense and government contractors
The ceiling is funded. The hour past it waits.
Task orders are funded to the hour. Ceed keeps the count by person and labor category and holds the hour that would cross the funding.
For primes and subs of two to fifty people. Beside your accounting system, not instead of it.
Meridian Defense · June · task order 0007Held
328.0 of 320 h
Tue 23 Jun · 8.0 h · RMF control assessment, Site B · Marcus D.
Held for approval. 8.0 h over the funded hours.
ApproveDecline
$48,000
funded this period
320 h
the hours behind it
$150
the hour past it
$48
Ceed, this month
Found at the voucher. Or found at the hour.
The limitation-of-funds notice is due at 75 percent. Most firms learn where they stand when the monthly voucher is built, from a spreadsheet refreshed after the hours were already worked.
Ceed counts every entry against the funded hours the day it is logged. The hour that would cross the funding waits for the program manager, so the notice to the contracting officer goes out while there is still funding to talk about.
“Some PMs are reluctant to acknowledge an incipient overrun. Others have trouble pulling actual costs from their accounting systems in a comprehensible manner.”
here_2_help, Wifcon forum, October 2023.
Held. Not hidden.
The hour that would push a client over budget is saved, marked, and waits for a yes or no. Nothing is billed quietly. Nothing disappears.
- Logged
8.0 h · Meridian Defense · RMF assessment
- Held
Over the 320 funded hours. Waiting for Elena.
- Approved
On the June invoice at $150 an hour, after the modification.
One set of hours. Everything follows.
Subs on the same record. Same ceiling.
A subcontractor’s hours count against the same funded ceiling as yours. Their statement is computed from the entries your invoice used.
Beside your accounting system. Not instead of it.
Your accounting system stays the ledger. Ceed is the record of hours and money the invoice and the notice are computed from.
Invoice · Meridian Defense · June 2026Computed
Cybersecurity analyst II · 320 h at $150.00$48,000.00
Approved hours past the funding · 8.0 h at $150.00$1,200.00
Total$49,200.00
Computed from task order 0007 as modified 25 Jun 2026. Nothing typed.
From the field. In their words.
What government contractors say in public about timekeeping, ceilings and getting paid. Linked and dated. Not our words.
Said on X.
Timekeeping mistakes like end-of-week entry, pre-filling timesheets, wrong project codes, and rounded hours rarely come from dishonesty; they come from uncorrected habits. Fix them before an auditor finds them.
Employees hate timekeeping systems because they’re overcomplicated, not because they’re compliant. DCAA doesn’t expect perfect, it expects consistent, so build a system simple enough that people actually follow it under pressure.
In a previous life we did govt contracting. The accounting dept alone was a massive cost center to maintain DCAA compliance.
Said on YouTube.
Said elsewhere.
- RedditContract rate vs my pay rate?r/GovernmentContracting · July 2024 · what sits between the $103 billed and the $50 paid
- RedditNet 30 doesn’t mean 30 days: what new contractors need to knowr/GovernmentContracting · March 2026 · 45 to 60 days in practice, and payroll in between
- RedditAsked to go back a few months and change timesheetsr/govcon · March 2021 · the request no record should allow
- ForumContractors, why not submit a FAR 52.232-22 limitation of funds notice?Wifcon · October 2023 · contracting officers on the notices that never arrive
- ArticleDCAA Timekeeping Requirements for Government ContractorsCherry Bekaert · March 2026 · daily entry, own time, audit trail, supervisor approval
- XA founder soft-launches a DCAA-compliant timekeeping app@SullyHickory · August 2026 · a sign of what small contractors go looking for
Of what you invoice. That is the pricing page.
Invoice $48,000 this month on task order 0007 and Ceed costs $48. A month with no voucher costs nothing. No seats, no tiers, no minimum.
Questions. Answers.
Will DCAA accept Ceed as our timekeeping system?
Ceed keeps what an auditor asks about. Each person logs their own hours, daily, with a reminder in Slack. Every change sits on an append-only record with who changed it and when. Closed months do not change. Whether that meets your auditor’s requirements is your compliance lead’s call, and we answer their questions at hello@ceed.so.
Our ceiling is by task order and labor category. Can the hold sit there?
A budget in Ceed belongs to a client agreement, sized in hours with rates by role. The hour that would cross it is held the moment it is logged. Write to hello@ceed.so with how your task orders are cut and a person replies with how they map.
A subcontractor’s hours push the task order past funding. Whose hour is held?
The one that crosses, whoever logged it. The sub’s hours are on the same record as yours, so their statement and your invoice are computed from the same entries.
Does Ceed replace Unanet, Costpoint or QuickBooks?
No. Your accounting system stays the ledger. Ceed is the record of hours and money, and the invoice comes out as a document for that ledger.
Is 0.1% of invoiced an allowable cost, and what does it come to?
Invoice $6,000,000 a year across your task orders and Ceed costs $6,000. How it sits in your indirect pool is your accountant’s call.
From the blog: Held. Not hidden. The agreement said 40 hours. The month said 47. Other firms Ceed is for: IT consulting · Engineering firms · Staff augmentation · all nineteen.